Special Education Case Manager

The Special Education Case Manager is the school personnel who is most familiar with a student identified as in need of an individual education plan (IEP), compliance requirements, and best practices in special education. They should also be more knowledgeable about the student’s unique needs. The Case Manager can contribute important information about how the student learns best, supports that might be provided, physical and learning accommodations, behavior supports, and other suggestions that will benefit all involved. The Case Manager may bring a long-standing relationship with the student and parent/family and be a key player in the ELO Team due to their insight and background knowledge. Having this assistance, input, and support will promote the student’s success in the ELO. Specific information about the student’s aptitude is confidential and requires student and parent approval before it can be disclosed.

The Special Education Case Manager will:

  •  Invite the ELO Coordinator to attend IEP meetings where transition is discussed;
  • Engage in conversations with the ELO Coordinator prior to the development of the ELO Application/plan to provide background knowledge of student’s strengths, abilities, aptitudes, and/or limitations;
  • Assist in the creation of the ELO application ensuring the student’s voice, goal(s), and needs are met;
  • Collaborate with the student and Overseeing Educator to create the competencies, learning activities, and required assessments for the ELO;
  • Collaborate with parents/guardians as partners in the ELO and IEP process;
  • If applicable, assist the ELO Coordinator in developing ELO to be used as a transition plan or as part of the IEP Transition Plan;
  • Ensure the student’s IEP modification and/or accommodations are integrated into the ELO process and expectations;
  • Communicate student disabilities and “need to know” information (based on approval from parents/guardians) to the Community Partner/Mentor during the initial meeting;
  • Create avenues of support as needed for the ELO either at school or in the community;
  • If applicable, work collaboratively with the ELO Coordinator to monitor support staff’s roles and responsibilities for the student’s plan in school and in the community;
  • Collaborate with the special education coordinator or director if special arrangements, such as transportation, must be arranged;
  • Be available to the student during the ELO to provide guidance, support, and academic/social/emotional assistance;
  • Assist the student in preparing for Community Partner/Mentor meetings, especially if his/her disability may impede communication;
  • Notify the ELO Coordinator and parent/guardian of concerns, so that any issues may be resolved in a timely manner and the Overseeing Educator and Community Partner is notified;
  • Notify the ELO Coordinator and Community Partner, as applicable, if the student will be absent and miss appointments;
  • Evaluate student work, provide guidance on portfolio development, attend the final presentation, and contribute to the final grade;
  • Organize supports for students to complete competency work, learning activities, portfolio development, documentation of learning, and assessments;
  • Engage in an exit interview, as needed.
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